iOS Devices as Workflow Agents

iOS Devices as Workflow Agents

Those of you who have worked with us for a long time know how important workflow is to us.  An important part of workflow is keeping track of the many tasks we all have on our plates.

Sometimes a task manager isn’t enough. Sometimes you need something that keeps you work flowing beyond the to-do list. There are several apps that can do just that, we call them “workflow apps.”

We will preview 10 workflow apps you should give a closer look, as they can really enhance your productivity.

EISENHOWER (Web-based, iPhone)

A different approach to the task management niche in that it relies on the 4 Quadrants approach originally popularized by Dwight Eisenhower. EISENHOWER can be used to break down certain projects to make them more manageable. The practicum is that using this approach, you will wind up delegating or deleting a lot more because of that. For you Franklin Covey holdouts, there is also order its paper-based equivalent.


30/30 (iOS)

This app is a companion app in terms of task management. 30/30 allows you to be very flexible with the time allotted for tasks, meaning you can spend one hour on writing and thirty minutes on meal preparation, for example. Rather than use paper to put down your most important tasks of the day, use 30/30’s lists to set these up for yourselfeach and every day.


My Minutes (iPhone)

This app is a great way to track how long you have spent over a longer period of time working on particular tasks. Cal Newport talks about mastery in his latest book, “So Good They Can’t Ignore You”, you can use this app to keep tabs on how long you’re engaged in deliberate practice. My Minutes has been the missing link in productivity workflow.


Lift (iOS)

This app creates a sense of community around habits, goals, and the like. You’re able to keep track of what you do on certain days (in a similar fashion as Seinfeld uses in his “don’t break the chain” system), and the power of the crowd serves to fuel me and push me to keep going. Lift is ideal for working towards a healthier lifestyle, to help you acheive your primarily fitness goals.


QuestionUp (iPhone)

This app helps you keep connected with your projects or aspirations. With QuestionUp, you can brainstorm ideas, review and share them, and ask yourselfthe tough questions along the way. And because you spend time examining things in this app, it makes them that much more real to you.


Unstuck (iPad)

This app is another one that can help propel youforward, but it does so through in-the-moment prompting. Unstuck has an amazing interface and is an excellent app to have on your iPad for those instances where you just get…stuck.


Idea Bucket (iPad)

When QuestionUp just won’t get granular enough for you, use Idea Bucket. This app lets you weigh ideas using real data, so the look and feel may be more clinical, but sometimes that’s just what youneed when looking at options for a new product or entrepreneurial pursuit.


Drafts (iOS)

This app is simply the most ubiquitous capture tool you can get for your iPhone or iPad. not only does it sync between platforms, but it has a multitude of apps that you can send your “drafts” to when they are ready to be processed. Once you give it a try, you’ll honestly won’t know what you’de do without Drafts.


Cue (Web-based, iPhone)

Cue is great because it simply lets you know what’s next, and sometimes that’s exactly what you need. Keeping tabs on all that you’ve got going on with emails, contacts, calendars, tweets, posts, files, and more each and every day can be both daunting and draining. Cue helps make the unmanageable moments manageable in moments.


bloom (iPhone)

Sometimes in order to connect, you need to disconnect, and bloom helps you do just that. You can setup certain “blooms” that notify you to do things that fall more in line with living life rather than simply chronicling it. Once you’ve used it for a while, there i a good cahnce that you’ll become a big fan of bloom – it helps you get much-needed breaks throughout your day and week.


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